In order to use this Web site you are required to register for an account. Registration is presently free although this may change in the future. If you choose to Register, you must complete the registration form and create a user name and password. You will also provide your name, postal address capable of receiving packages and your current valid email address. From time to time we will use this information to contact you about the services on our site in which you have expressed interest.
Once you are registered you will be asked to create a profile. Your profile will contain lists of games that you wish to acquire as well as a list of games that you have available to trade. Any, all or none of the information you choose to place into your profile can be made publicly available. You should use caution and common sense in making your personal information available on the Internet. By default, only your username is disclosed.
GameSwapHQ.com is the sole owner of the information collected on this site. GameSwapHQ.com collects personally identifiable information from our users at several different points on our Web site.
You may choose to Add a list of games that you have available to trade and a list of games that you wish to acquire. If you do so, certain information is required including the game name, format and version. This information is necessary to list your games within our system and the games that you wish to acquire. The more games that you list, the more likely it is that you will find a trading partner with the game you want to trade with. Information might be made available about you in the form of the nature of the games that you like to play. The information that you provide is disclosed to users of our system in various search result listings to publicize your listing.
You may choose to use the service to search for a game that you wish to acquire in a trade. The information that you provide here is used solely to conduct the search within our system to attempt to find a match.
From time-to-time we may provide you the opportunity to participate in contests or surveys on our site. If you participate, we will request certain personally identifiable information from you. Participation in these surveys or contests is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information, and demographic information.
We use this information to notify contest winners and award prizes, to monitor site traffic and improve the performance of the site. We may also provide this information to our marketing partners in relation to products or services which we believe to be related to the information that you have provided.
Special Offers and Updates
We will occasionally send you information on products, services, special deals, and promotions that we or our marketing partners may offer from time to time. Out of respect for your privacy, we present the option not to receive these types of communications. Please see the "Choice and Opt-out."
In the unlikely event that it is necessary to communicate with you regarding our service we will use the information that you provide to send you service-related announcements. Since these messages are important for all users of our service, and are not for the purpose of marketing, you may not opt-out of these communications. If you do not wish to receive them, you have the option of deactivating your account.
Based upon the initial account information that you provide to us, we will send a confirming email message to the identified email account for the purpose of confirming your registration. We will also use this information to communicate with you in response to your inquiries, to provide the services you request, and to manage your account. While email is our primary and most efficient communications medium you may also contact us at http://www.GameSwapHQ.com/contact/contact.php
We store information that we collect through cookies, log files, clear gifs, to create a "profile" of your preferences. In some instances, we tie your personally identifiable information, and your ordering history, to information in the profile, in order to provide tailored promotions and marketing offers and to improve the content of the site for you. We do not share information concerning your use of our site with Third parties. We may, however, use this information to determine whether any particular third party offer may be appropriate for you based upon your use of our site. In that event your email address may be provided to a marketing partner in order to facilitate such offer.
Aggregate Information (non-personally identifiable)
We share aggregated demographic information about our user base with our partners and advertisers. This information does not identify individual users.This information assists us to attract the most relevant and useful advertisers to our site.
We use an outside shipping company to fulfill orders, and a credit card processing company to bill you for the products and services that you choose to purchase. These companies do not retain, share, store or use personally identifiable information for any other purposes.
We use other third parties to provide other services available on our site. When you order these products or services we will share the information necessary to complete your order so that the third party can provide that service.
These third parties are prohibited from using your personally identifiable information for any other purpose.
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our Web site
In certain instances, we provide you the opportunity to 'opt-out' of having your personally identifiable information used for marketing purposes. Where this choice is available, it will be identified at the time that we ask for the information. For example, if you enter a contest and the sign up form indicates an option not to disclose the information that you provide for any purpose other than entering the contest you may indicate that in the form and your request will be honored. This request applies to that contest only and does not serve to remove your information from our databases in general.
If you no longer wish to receive notification of special offers from GameSwapHQ.com or our marketing partners, you may notify us through our contact form located here or you may contact us by Postal Mail at GameSwapHQ Opt Out Request, P.O. Box 280280, Northridge, California 91328-0280.
As is true of most Web sites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. We use this information, which does not identify individual users, to analyze trends, to administer the site, to track users' movements around the site and to gather demographic information about our user base as a whole.
This Web site contains links to other sites that are not owned or controlled by GameSwapHQ.com. Please be aware that we are not responsible for the privacy practices of such other sites.
We encourage you to be aware when you leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information.
This privacy statement applies only to information collected by this Web site.
If you use this Site to post information to the public or other GameSwapHQ.com users, you should be aware that any personally identifiable information you submit there can be read, collected, or used by other users, and could be used to send you unsolicited messages. We are not responsible for the personally identifiable information you choose to submit in these areas. Our acceptable use policy governs what information may be posted in these areas and any misuse of these areas either by posting or using such information in grounds for account termination.
If your personally identifiable information changes, or if you no longer desire our service, you may update or delete your account by accessing your account information page within your GameSwapHQ profile. You may also contact our Customer Support via our contact form located here.
The security of your personal information is important to us. When you enter sensitive information such as credit card number on our registration or order forms, we encrypt that information using secure socket layer technology (SSL).
We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
If you have any questions about security on our Web site, you can send us your concerns via our contact form located here.
In the event that GameSwapHQ.com goes through a business transition, such as a merger, acquisition by another company, or sale of all or a portion of its assets, your personally identifiable information will likely be among the assets transferred. You will be notified via email at the address that you provide upon registration of any such change in ownership or control of your personal information.
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